Please note: Some links will direct you to our previous website. This temporary site provides the latest information about Apex Islamic Schools while our new website is being developed, with completion expected in 2027.
Privacy Policy
Last updated: August 2026
Apex Islamic Schools, Apex Primary School, Apex Secondary Girls and Apex Secondary Boys is committed to protecting your privacy and handling personal information responsibly, securely and transparently.
Apex Islamic Schools is operated by Apex Trust. For the purposes of applicable UK data protection legislation, Apex Trust is the data controller for personal information collected through this website unless otherwise stated.
This Privacy Policy explains what information we may collect when you use our website, contact us or submit information through one of our online forms, why we collect it, how it may be used and the rights available to you.
1. Who We Are
Apex Trust
60-62 Argyle Road,
Ilford, Essex, IG1 3BG
United Kingdom
Email: [email protected]
If you have a question about how your personal information is used, or wish to exercise any of your data protection rights, please contact us using the details above.
2. Information We May Collect
The information we collect will depend on how you interact with our website and services.
This may include:
Your name and contact details, including your email address and telephone number.
Parent or guardian details.
A child's name, date of birth, age and year group.
Information provided as part of a school enquiry or admissions application.
Previous school and educational information.
Information relating to attendance at an interview, school tour, open day or event.
Emergency contact information.
Information you provide when requesting support or making an enquiry, complaint or providing feedback.
Payment and transaction information where payments are made through our website.
Information submitted in relation to bursary or financial support applications.
Technical information about how you use our website, such as IP address, browser type, device type and website activity.
Marketing and communication preferences.
Where necessary, we may also collect information that is treated as special category personal data, including information concerning:
Health or medical needs.
Special educational needs or disabilities.
Religious or philosophical beliefs.
Dietary or accessibility requirements.
Safeguarding or welfare matters.Your name and contact details, including your email address and telephone number.
We will only collect this type of information where it is necessary and where we have an appropriate legal basis and condition for doing so.
3. How We Collect Information
We may also receive information from third parties where appropriate, such as previous schools, education professionals, local authorities, safeguarding organisations or service providers.
We may collect personal information when you:
Complete an enquiry or contact form.
Register your child for an interview or apply for a school place.
Complete an admissions or enrolment form.
Book a school visit, tour, open day or event.
Contact us by telephone, email, WhatsApp or another communication channel.
Make a payment through our website.
Apply for financial support or a bursary.
Subscribe to school updates or communications.
Provide feedback or make a complaint.
Apply for a vacancy or volunteering opportunity.
Interact with our website.
We may also receive information from third parties where appropriate, such as previous schools, education professionals, local authorities, safeguarding organisations or service providers.
We may use personal information to:
Respond to enquiries from prospective and current parents.
Process school registrations and admissions applications.
Arrange interviews, assessments, visits and school tours.
Manage pupil enrolment and school administration.
Communicate with parents and guardians.
Process school fees and other authorised payments.
Provide educational, pastoral and safeguarding support.
Assess and provide appropriate support for pupils with additional needs.
Administer bursary or financial support applications.
Organise school activities, clubs, events and programmes.
Handle feedback, concerns and complaints.
Respond to media and professional enquiries.
Maintain the security and proper operation of our website.
Meet our safeguarding, regulatory, financial and legal responsibilities.
Improve our website, communications and services.
Send school news, admissions information, event updates or other communications where permitted.
We only use personal information where we have a lawful reason to do so.
Depending on the circumstances, this may include processing that is necessary to take steps at your request before entering into an agreement, to fulfil our contractual obligations, comply with legal obligations, protect someone's vital interests, pursue legitimate or recognised legitimate interests where appropriate, or where you have given consent.
Where special category information is processed, we will also ensure that an appropriate additional condition for processing applies.
5. Children's Personal Information
As a school, protecting children's personal information is particularly important to us.
We aim to collect only the information that is reasonably necessary for the relevant purpose and to handle children's information with appropriate safeguards.
Where information or services are provided directly to children, we will seek to explain how their information is used in language appropriate to their age and understanding.
Parents and guardians should avoid submitting unnecessary sensitive information about a child through general website contact forms. Where detailed medical, SEND, safeguarding or other sensitive information is required, the school may provide a more appropriate and secure method for supplying it.
6. Admissions
When you make an admissions enquiry or apply for a place at Apex Islamic School, we may use the information provided to:
Respond to your enquiry.
Determine the appropriate year group.
Arrange an interview or assessment.
Review an application.
Communicate an admissions decision.
Prepare enrolment documentation.
Manage waiting lists.
Confirm and allocate a school place.
If a child subsequently enrols at the school, relevant information may become part of their pupil record and will then be handled in accordance with the school's wider pupil data protection and retention arrangements.
7. Payments
Where online payments are available, payment processing may be provided by an external payment provider.
The school may receive information confirming the transaction, such as:
The payer's name.
Amount paid.
Payment date.
Payment reference.
Transaction status.
We do not need to retain full payment card details where these are processed securely by an authorised payment provider.
Parents should use the correct pupil or payment reference where requested so that payments can be accurately allocated.
8. Communications and Marketing
We may contact you regarding an enquiry, application, pupil placement, payment, event, service or other matter you have requested.
We may also send information about:
Admissions.
Open days and school tours.
School events.
Apex Trust activities.
Educational programmes.
Fundraising campaigns.
Relevant news and updates.
Where consent is required for electronic marketing, we will seek it before sending those communications.
You can unsubscribe or change your communication preferences at any time by using an unsubscribe option provided in the communication or by contacting us.
Withdrawing consent will not affect processing that took place lawfully before consent was withdrawn.
9. Who We May Share Information With
We do not sell personal information.
Where necessary and lawful, information may be shared with organisations that help us operate the school and website, including:
Website and hosting providers.
School management and information-system providers.
Customer relationship management and communication platforms.
Email, SMS and messaging providers.
Payment processors.
IT and cloud-service providers.
Professional advisers, accountants or auditors.
Educational professionals and service providers.
Local authorities or government departments where required.
Examination or assessment organisations where applicable.
Safeguarding agencies or professionals.
Police, regulators, courts or other authorities where required by law.
Service providers processing information on our behalf are expected to use it only for the agreed purpose and to apply appropriate security measures.
Information concerning children will only be shared where there is a proper reason for doing so, with particular consideration given to the child's interests and welfare.
10. Safeguarding
There may be circumstances where we need to use or share personal information to protect a child or another person's welfare.
Where there is a safeguarding concern, information may be shared with appropriate professionals, local authorities, safeguarding partners, emergency services or other relevant organisations where this is necessary and lawful.
Safeguarding responsibilities may take priority over normal confidentiality expectations where a person's welfare or safety is at risk.
11. Cookies and Website Technologies
Our website may use cookies and similar technologies to:
Enable essential website functions.
Remember user preferences.
Maintain website security.
Understand how visitors use the website.
Measure website performance.
Improve our services.
Support embedded or third-party functionality.
Some technologies are necessary for the website to operate and may be used without consent where permitted by l.
For other cookies or similar technologies, we will request consent where required. Visitors should be provided with controls allowing them to manage applicable optional technologies.
More detailed information about the technologies used on our website should be available through our Cookie Settings or Cookie Policy.
12. Third-Party Websites
Our website may contain links to external websites, social media platforms, payment services or other third-party services.
Once you leave our website, the relevant third party will normally be responsible for how it collects and uses your information.
We encourage users to review the privacy information provided by those organisations.
13. International Data Transfers
Some technology or service providers may store or process information outside the United Kingdom.
Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer complies with UK data protection requirements and that suitable safeguards are in place where required.
14. How Long We Keep Information
We do not keep personal information for longer than is reasonably necessary.
Retention periods depend on:
Why the information was collected.
Whether a child enrols at the school.
The nature of the information.
Safeguarding requirements.
Financial and accounting requirements.
Applicable statutory or regulatory requirements.
Whether information may be required to establish, exercise or defend legal claims.
For example, information relating to an enrolled pupil may be retained as part of the school's formal pupil records, while routine website enquiries that do not progress further will generally be retained for a shorter period.
When information is no longer required, it will be securely deleted, destroyed or anonymised where appropriate.
15. Keeping Your Information Secure
We take reasonable organisational and technical measures to protect personal information against:
Unauthorised access.
Accidental loss.
Misuse.
Alteration.
Disclosure.
Destruction.
Access to personal information is limited to staff, contractors and service providers who have an appropriate reason to access it.
No method of online transmission or electronic storage can be guaranteed to be completely secure, but we continually seek to use appropriate measures proportionate to the nature of the information being processed.
16. Your Data Protection Rights
Depending on the circumstances, you may have rights in relation to your personal information, including the right to:
Ask what personal information we hold about you.
Request a copy of your personal information.
Ask us to correct inaccurate or incomplete information.
Ask us to delete personal information in certain circumstances.
Ask us to restrict how information is used in certain circumstances.
Object to certain types of processing.
Request the transfer of certain information where the right to data portability applies.
Withdraw consent where processing is based on consent.
Raise concerns about decisions made solely through certain automated processing where applicable.
These rights are not absolute and may be subject to legal exemptions or other conditions.
To make a request, please contact:
We may need to verify your identity before responding to a request, particularly where the request relates to a child's information.
17. Complaints and Concerns
If you have any questions, concerns or complaints about how Apex Trust or Apex Islamic School handles personal information, please contact us first so that we have an opportunity to investigate and respond.
Email: [email protected]
18. Other Privacy Notices
This website Privacy Policy provides general information about data collected through the Apex Islamic School website and related online interactions.
Additional privacy notices may apply to particular groups or activities, including:
Pupils and parents.
Employees and job applicants.
Volunteers.
Governors or trustees.
CCTV.
Fundraising and donors.
School events or specific programmes.
Where a more specific privacy notice applies, it should be read alongside this policy.
19. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our website, services, systems or legal requirements.
The latest version will be published on this website and the Last Updated date at the top of the policy will be amended accordingly.
Contact Apex Trust
For privacy enquiries or requests relating to personal information:
Apex Trust
60-62 Argyle Road,
Ilford, Essex, IG1 3BG
Email: [email protected]
Our Schools
A Journey from Early Years to GCSE
Since 2004, Apex has nurtured generations of pupils through a seamless educational journey from Primary to Secondary and now through to GCSEs, combining academic excellence, strong values and a trusted school community.
🌱
Apex Primary School
Ages 4 - 11 · Early Years to Year 6
A nurturing environment where young learners build strong foundations in literacy, numeracy, Islamic studies, and Quran — all while developing a love of learning.
Early Years Foundation Stage (EYFS)
Full National Curriculum + Islamic Studies
Quran Memorisation Programme
Arabic Language from Reception
KS2 SATs preparation
🎓
Apex Secondary School
Ages 11-16 · Years 7 to Year 11
An ambitious, faith-centred secondary experience where students sit their GCSEs while deepening their Islamic identity and preparing for life beyond school.
Full GCSE Programme (9 – 1)
Islamic Studies & Quran at every year
Strong pastoral & wellbeing support
Dedicated revision & exam support
University & career guidance
Parent STORIES
Trusted by Families Across Ilford
Hear from the parents who chose Apex - and haven't looked back
★★★★★
"Apex has given our daughter the best of both worlds — excellent GCSE results and a deep connection to her faith. We couldn't be more grateful."
FA
Fatima A.
Parent of Year 10 student
★★★★★
"From the moment we toured the school, we knew this was the right place. The teachers genuinely care, and my son has flourished academically and spiritually."
MK
Mohammed K.
Parent of Year 5 student
★★★★★
"The school tour convinced us. The staff were welcoming, the environment was calm and focused, and our children settled in immediately. Highly recommend."
ZR
Zahra R.
Parent of Year 2 & Year 8 student
TAKE THE NEXT STEPS
Book Your Free School Tour Today
Visit Apex Schools and discover the environment your child could thrive in. Meet our staff, explore our facilities and learn more about the education, care and opportunities we provide.
Free, no-obligation visit
Meet the Headteacher
Tour both Primary & Secondary sites
Get all admissions questions answered
Flexible morning & afternoon slots
📅 Request Your School Tour
Apex Primary School · Apex Secondary School · Ilford, London
Providing excellence in Islamic education · apexprimary.co.uk · apexsecondary.co.uk
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